See below for answers to the most common questions asked about the Insurance Times Awards

Awards Ceremony

Table Booking

Entries & Stage 2 judging

When and where are the awards taking place this year and how do I book to attend?
The 2023 Insurance Times Awards Ceremony will take place on the evening of Wednesday, 6th December at the Grosvenor House Hotel on London’s Park Lane.

Is there a charge to attend and if so when do tickets go on sale?
Yes, there is a charge to attend and details of the table packages and prices can be found on the website. Tickets are on sale and selling fast, so don’t delay!

Is attendance at the Awards ceremony mandatory?
No, but in the event of a win you will need to purchase a winner’s package if you would like the trophy, certificate and licence to use the official logo. Apart from the fact that we’ll miss you, if you’re one of our Finalists don’t you want to be there to revel in your success?!!

What are the timings for the night?
18:30 | Drinks reception
19:30 | Awards part 1
20:30 | Dinner
22:30 | Awards part 2
23:30 | After show party
02:30 | Carriages
*Please note that timings are subject to change.

What will the dress code be?
The dress code is Black Tie – a perfect excuse to dust off your glad rags and preen yourself to perfection!

When will my ticket(s) arrive?
We don’t issue hard copy tickets for our awards events. When you book your ticket/s you will receive a pdf invitation which you can share with your guests, but you won’t need this to gain admittance on the night.

Is there a special rate for accommodation at the hotel?
Yes, Grosvenor House is offering a limited number of rooms at a discounted rate. Please email the Events team for more information.

How do I submit my guests names?
Table names must be submitted online, via the table booking system.

To access your booking you will need the email address and password of the person who booked your table. Once you have this information, you can login and submit your guest details. We need your guests’ first names, surnames, company names and dietary requirements*. Please pay particular attention to the spelling and use of capital letters as we will print the details as you provide them, in the awards programme and on the table plan. Please note that Insurance Times reserves the right to adhere to house editorial style as deemed appropriate by the brand.
* There may be an additional charge for dietary restrictions requiring specialist meals, please ask a member of the events team for more details

What is the deadline for submitting guest names and dietary requirements?
All the above details must be provided by 5pm on Wednesday 15th November. Due to print deadlines, any names received after the deadline will not be included in the programme, on the printed table plan or (where applicable) on place cards.

I’ve missed the deadline for submitting guest names, do I still need to send in my guest names?
Yes, because as well as requiring details of any dietary requirements, we also print a copy of the guest list on the night so we can help you and your guests to find your table/s.

Will you be providing place cards?
If you are a sponsor or have booked a Premium Plus/Premium table package we will provide printed place cards as long as we’ve received your guest names by the stated deadline.

We do not provide place cards for standard tables. However, you are more than welcome to print these yourselves and send over to us in advance so we can lay them out for you (Post to: Insurance Times – Events, Loudwater Mill, Station Road, Loudwater, High Wycombe, HP10 9TY to arrive no later than Friday 1st December). Alternatively, you can bring them with you on the night and we’ll allow you access to your table during the drinks reception to la them out yourselves.

Can I provide you with a seating plan for my table?
Yes, if you are one of the tables we provide place cards for (see above), then these can be emailed to events@insurancetimes.co.uk. Please ensure these are with us by 5pm on Monday 4th December. If no seating plans are supplied we’ll seat guests as they are entered on the system.

Does my ticket include any drinks? How can I order extra?
Your seat/table includes a drinks package as specified on the website and in your confirmation email. If you would like to place an additional order please email the Events Team to request an order form. You will need to place the order with the hotel and pay them directly.

Please note that you will also be able to purchase drinks at the bar and from your table waiter on the night.

What’s on the menu?
The menu will be sent with the joining instructions w/c 20th November.

Do I just advise the waiters of my dietary requirements on the night?
No, all dietary requirements need to be communicated in advance to allow the chef to plan and prepare. If any guests fail to let us know by the deadline (15th November) we cannot guarantee that the venue will be able to accommodate your requests.

Can I choose the vegetarian option on the night?
No, all vegetarian meals will need to be ordered in advance.

Can I order a Kosher meal for one of my guests?
Yes, but this needs to be ordered at least 48 hours in advance and there will be an extra charge as this has to be brought in specially. Please contact the Events Team for more information.

My Premium Plus table package includes an advert – what are the specifications?
If your table package includes an advert the specifications are as follows:
A5 – half page
Trim: 148mm (w) x 102mm (h)
Live type area: 133mm (w) x 87mm (h)
Bleed: 154mm (w) x 108mm (h)
High resolution PDF – CMYK only
Please send completed artwork to events@insurancetimes.co.uk by the deadline – 30m, 16th November

Am I eligible to enter?
The Insurance Times awards are open to any UK based company working within the UKGI market. Please check the Rules of Entry for full details.

Are the awards open to companies outside the UK?
No, these awards are only open to companies working within the UK General Insurance (Non-Life) market.

Can I still enter this year’s awards?
No, entries closed on Friday, 11th August 2023. If you are interested in entering next year please register your interest. More information about eligibility can be found further down the FAQs.

How much does it cost to enter?
Nothing – all of our awards are free to enter.

Is there a limit to the number of entries we can submit?
No, you are welcome to submit as many entries, across as many categories as you like.

What are the rules / terms and conditions of entry?

Rules of Entry and Terms and Conditions
Please ensure you check these out ahead of submitting your entries.

When are the finalists announced?
Finalists will be announced on Wednesday, 13th September 2023.

I’m a finalist, what happens next?
After the official announcement on 13th September, all finalists will be sent an email detailing the stage 2 judging process. Please contact us if you don’t receive your email within 24 hours of the announcement (and you’ve checked your spam folder!). The email will be sent to the person who submitted the entry along with anyone listed on the entry form as a CC.

What is the stage 2 judging process?
Stage 2 requires all finalists to present to our judges at a virtual meeting on 18th and/or 19th October (those with multiple shortlisted entries may be required on both days). Full information regarding time slot and expected content will be emailed to each finalist once the shortlist has been announced.

Will the judges see my original written submission?
Yes, the judges will have access to all the details you submitted online (excluding contact details) and will consider the quality of your original written submission in conjunction with your online presentation.

Do I have to prepare a presentation? What is the process?
You don’t have to prepare a ppt presentation, but you will be required to present your entry to a panel of judges. The judging panels are made up of 3 or 4 industry professionals and are chaired by a senior member of the Insurance Times team. Each panel will judge all of the entries within their given categories. There will be multiple presentation panels held at the same time. You can customize the presentation as you please but you must stick to the time frame of 7 minutes. We recommend presenting with no more than two people.

Do I need to send my presentation in advance of judging day?
No, you don’t need to send your presentation in advance – judges will only view it on the day as you present your entry. You can however send it to us a couple of days in advance if you wish, so we have on file in case there are any technical issues on the day.

How much time do I have to present?
You will have 7 minutes to present your entry to the judges who will then have a further 3 minutes to ask you questions about your entry. Due to the volume of presentations, you must keep to the time allotted.

Do you give feedback on entries/presentations?
No, the judges’ comments about individual entries and presentations and the deliberation process are confidential.

Who are the judges?
Details on the 2023 Judges will be available on the awards website once the full panel has been confirmed.

What do we get for being a finalist?
You will receive a set of finalist logos which you can use to promote your success.

When do we find out who’s won?
Winners will be announced at the awards ceremony on Wednesday, 6th December. We won’t reveal any of the winners before then – whatever your reason for needing to know or however nicely you ask!