FAQs

See below for answers to the most common questions asked about the Insurance Times Awards

Awards Ceremony

General

Stage 2 Judging

Entry process

When and where are the awards taking place this year and how do I book to attend?
The 2021 Insurance Times Awards Ceremony will take place on the evening of Thursday 9th December at the Grosvenor House Hotel on London’s Park Lane. Tickets can be booked via our online booking system.

What time does the event start and how long will it last?
18:15 | Drinks reception
19:00 | Awards part 1
20:15 | Dinner
22:00 | Awards part 2
23:15 | After show party
02:30 | Carriages
*Please note that timings are subject to change.

Are there any Covid-19 safety measures in place?
Although there are no formal capacity restrictions in place, for everyone’s safety we are asking that all guests bring with them either proof of a recent negative test, or double-vaccination, or medical exemption/natural immunity. More information will be provided in the joining instructions which will be sent out w/c 22nd November.

Is there a charge to attend?
Yes. Details of table packages and prices can be found here. For more information, or any queries, please contact Serena

What will the dress code be?
The dress code will be Black Tie – a perfect excuse to dust off your glad rags!

When will my ticket(s) arrive?
We won’t be issuing hard copy tickets this year, instead we will be sending pdf invitations to all ticket/table bookers, which you can share with your guests. 

How do I submit my guests names?
Table names must be submitted online, via the table booking system. To access your booking you will need the email address and password of the person who booked your table. Once you have this information, login and submit your guest details. We need your guests’ first names, surnames, company names and dietary requirements*. Please pay particular attention to the spelling and use of capital letters as we will print the details as you provide them, in the awards programme and on the table plan. Please note that Insurance Times reserves the right to adhere to house editorial style as deemed appropriate by the brand.
* There may be an additional charge for dietary restrictions requiring specialist meals, please ask a member of the events team for more details

What is the deadline for submitting guest names and dietary requirements?
All the above details must be provided by 5pm on Thursday 18th November. Due to print deadlines, any names received after the deadline will not be included in the programme or on the printed table plan.

I’ve missed the deadline for submitting guest names, do I still need to send in my guest names?
Yes, because as well as requiring details of any dietary requirements, we also print a copy of the guest list on the night so we can assist your guests with finding their table.

Will you be providing place cards?
If you are a sponsor or have booked a Premium table package we will provide printed place cards as long as we’ve received your guest names by the deadline.

We do not provide place cards for standard tables. However, you are more than welcome to print them yourselves and send over to us in advance so we can lay them out for you. Alternatively, you can bring them with you on the night and we’ll allow you access to your table during the drinks reception to do so yourselves.

Does my ticket include any drinks? How can I order extra?
Your ticket/table includes a drinks package as specified on your confirmation email. If you would like to place an additional order please email the Events Team to request an order form. You will need to pay the hotel directly for any additional drinks.

What’s on the menu?
The menu will be sent with the joining instructions w/c 22nd November.

Do I just advise the waiters of my dietary requirements on the night?
No, all dietary requirements need to be communicated in advance. If any guests fail to let us know by the deadline (18 November) we cannot guarantee that the venue will be able to accommodate your requests.

Can I choose the vegetarian option on the night?
No, all vegetarian meals will need to be ordered in advance.

Can I order a Kosher meal for one of my guests?
Yes, but this needs to be ordered at least 48 hours in advance and there will be an extra charge as this has to be brought in specially. Please contact the Events Team for more information.

Is there a special rate for accommodation at the hotel?
Grosvenor House are offering 20% off their regular rates. This is not a fixed rate and will depend on availability. You can book by clicking on this link.

Rooms booked via the link can be cancelled up until 24hrs before arrival. You may be able to find cheaper rates via other booking sites, but please check the cancellation policies.

There is also a rate card for local hotels via Priority, which you can access using this link.

My table package includes an advert – what are the specifications?
If your table package includes an advert the specifications are as follows:
A5 – half page
Trim: 148mm (w) x 102mm (h)
Live type area: 133mm (w) x 87mm (h)
Bleed: 154mm (w) x 108mm (h)
High resolution PDF – CMYK only
Please send completed artwork to events@insurancetimes.co.uk by the deadline – 18th November

When are the finalists announced?
Finalists will be announced on Wednesday 1st September on this website. All finalists will be notified of their success by email on the same day.

I’m a finalist, what happens next?
Once the finalists have been announced on 1st September you will be sent an email inviting you to present (virtually) to our panel of judges. Further details regarding the date, time slot and expected content of your presentation will follow, also via email. If you choose not to participate in the presentation, your entry will not be considered further. Please note that the notification email and all correspondence regarding the awards will be sent to the person who submitted the entry.

What do we get for being a finalist?
Apart from the glory of being an Insurance Times Awards finalist you will also receive a finalist logo which you can use to promote your success.

When do we find out who’s won?
Winners will be announced at the Awards ceremony on Thursday, 9th December.
Please note that we won’t reveal anything in advance of the ceremony, no matter how nicely you ask!

When do tickets for the ceremony go on sale?
Tickets are on sale now and can be booked via our online booking system.

What do we get for being a winner?
The warm fuzzy feeling that comes with being the best of the best as well as a certificate, trophy and winner’s logo (please note there is a charge for this package if you don’t attend the awards).

Is attendance at the awards ceremony mandatory?
No, but in the event of a win you will need to purchase a winner’s package if you would like the trophy, certificate and winners logo.

I’m a finalist, what happens next?
Once the finalists have been announced on 1st September you will be sent an email inviting you to present (virtually) to our panel of judges. Further details regarding the date, time slot and expected content of your presentation will follow, also via email. If you choose not to participate in the presentation, your entry will not be considered further. Please note that the notification email and all correspondence regarding the awards will be sent to the person who submitted the entry.

When does stage 2 judging happen?
Stage 2 judging will take place online on 6th and 7th October, via Zoom. Please note that if you are shortlisted in multiple categories, you may be required to present to our judges on both days.

Do I have to prepare a presentation? What is the process?
You don’t have to prepare a ppt presentation, but you will be required to present your entry to a panel of judges. The judging panels are made up of 3 or 4 industry professionals and are chaired by a senior member of the Insurance Times team. Each panel will judge all of the entries within their given categories. There will be multiple presentation panels held at the same time. You can customize the presentation as you please but you must stick to the time frame of 7 minutes. We recommend presenting with no more than two people.

Do I need to send my presentation in advance of judging day?
You don’t need to send your presentation in advance – judges will only view it on the day as you present your entry. You can however send in to us a couple of days in advance if you wish, so we have on file in case there are any technical issues on the day.

How much time do I have to present?
You will have 7 minutes to present your entry to the judges who will then have a further 3 minutes to ask you questions about your entry. Due to the volume of presentations, you must keep to the time allotted.

Do you give feedback on entries/presentations?
No, the judges comments about individual entries and presentations are confidential.

Who are the judges?
Judges will be announced on the awards website at a later date.

Am I eligible to enter?
The Insurance Times awards are open to any UK based company working within the UKGI market. Please check the Rules of Entry for full details.

Are the awards open to companies outside the UK?
No, these awards are only open to UK based companies working within the UKGI market.

How do I enter?
Entries are submitted via the official online entry system. We recommend that you read the Rules of Entry and Terms and Conditions before starting your entry.

How much does it cost to enter?
Nothing – all of our awards are free to enter.

Is there a limit to the number of entries we can submit?
No, you are welcome to submit as many entries, across as many categories as you like.

What are the rules / terms and conditions of entry?

Rules of Entry and Terms and Conditions

When is the entry closing date?
Entries closed at 5pm on Tuesday, 13th July 2021. Entries for the next awards will open in May 2022.