FAQs

See below for answers to the most common questions asked about the Insurance Times Awards

Entries & Stage 2 judging

Award Ceremony

General

Am I eligible to enter?
These awards are open to any UK based company working within the UKGI market. Please check the Rules of Entry before submitting your entry.

Are the awards open to companies outside the UK?
No, these awards are only open to UK based companies working within the UKGI market.

How do I enter?
Entries must be submitted via the official online entry system, which can be accessed here. Please make sure you read the Rules of Entry and Terms and Conditions before submitting your entry.

How much does it cost to enter?
Nothing – all of our awards are free to enter.

Is there a limit to the number of entries we can submit?
No, you are welcome to submit as many entries, across as many categories as you’d like

What are the rules / terms and conditions of entry?

Rules of Entry
Terms and Conditions of Entry

When is the entry closing date?
Entries close at midnight on Tuesday, 23rd July

I’m a finalist, what happens next?
Once the finalists have been announced on 9th September you will be sent an email inviting you to present to our judges and confirming your time slot and details for the judging day and presentation in early October. Please contact us if you don’t receive your email. Please note that it will be sent to the person who submitted the entry.

When is the stage 2 judging?
Stage 2 judging will take place on 9th and 10th October at our office in London.

Do I have to prepare a presentation? What is the process?
You don’t have to prepare a ppt presentation but you will have to present your entry to a panel of judges. The judging panels are made up of 3 or 4 industry professionals and a chair from the Insurance Times team. Each panel will judge all of the entries within their given categories. There are multiple presentation panels being held at the same time. You can customize the presentation to your liking but you must stick to the time frame of 7 minutes. We recommend presenting with no more than two people.

Do I have to bring my presentation on a laptop?
No, we will ask you to submit your presentation in advance so that we can load it onto a central laptop and test in advance. We ask that you bring a spare copy of your presentation with you on the day in case of any issues.

How much time do I have to pitch?
You will have 7 minutes to present your entry to the judges who will then have a further 3 minutes to ask you questions about your entry.

Do you give feedback on entries/presentations?
No, the judges comments about individual entries and presentations are confidential.

Who are the judges?
Judges will be announced at a later date.

What are the costs for attending the awards?
Details of all the table prices and packages are available on our website . For more information, or any queries, please contact Leah Keating, email / 020 7618 3434

When will my ticket(s) arrive?
We won’t be issuing hard copy tickets this year, instead we will be sending you a pdf invitation in early September, which you can share with your guests. 

What is the dress code?
The dress code is Black Tie

What are the timings for the evening?
18.30 | Drinks reception
19.30 | Awards part I
20.30 | Dinner
22.00 | Awards part II
22.50 | After show party
02.00 | Carriages
Please note that timings are subject to change

How can I book a hotel room for the night?
Grosvenor House are offering 15% off their regular rates. This is not a fixed rate and will depend on availability. To book visit www.londongrosvenorhouse.co.uk, choose the date and room type and in the ‘Special rates’ drop down select ‘Corporate/promotional’ code and enter the code EG4.

Alternatively, a rate card of local hotels, including the Grosvenor, is available via Priority. The rates they have for Grosvenor House include breakfast and VAT and are £335 for a single and £352 for a double. These rates are available on a first-come-first-served basis and once all rooms at this rate have been sold you will be offered the best available rate on the day you book.

How do I submit my guests names?
Table names must be submitted online, via the table booking system. To access your booking you will need the email address and password of the person who booked your table. Once you have this information login and submit your guest details. We need your guests’ first names, surnames, company name, dietary requirements* and email addresses**. Please pay particular attention to the spelling and use of capital letters as we will print the details as you provide them, in the awards programme and on the table plan. Please note that Insurance Times reserves the right to adhere to house editorial style as deemed appropriate by the brand.

What is the deadline for submitting guest names and dietary requirements?
All the above details must be provided by 5pm on Friday 1st November. Due to print deadlines, any names received after the deadline will not be included in the programme or on the printed table plan.

I’ve missed the deadline for submitting guest names, do I still need to send in my guest names?
Yes, because as well as requiring details of any dietary requirements, we also print a copy of the guest list on the night so we can assist your guests with finding their table.

Will you be providing place cards?
If you are a sponsor or have booked a Premium table package we will provide printed place cards as long as we’ve received your guest names by the deadline.

We do not provide place cards for standard tables. However, you are more than welcome to print them yourselves and send over to us in advance so we can lay them out for you. Alternatively, you can bring them with you on the night and we’ll allow you access to your table during the drinks reception to do so yourselves.

Does my ticket include any drinks? How can I order extra?
Your ticket/table includes a drinks package as specified on your confirmation email. If you would like to place an additional order please email the events team to request an order form. You will need to pay the hotel directly for any additional drinks.

What’s on the menu?
The menu will be sent with the joining instructions w/c 4th November.

Do I just advise the waiters of my dietary requirements on the night?
No, all dietary requirements need to be communicated in advance. If any guests fail to let us know by the deadline (1st November) there is no guarantee that the venue will be able to accommodate their requests.

Can I order a Kosher meal for one of my guests?
Yes, but this needs to be ordered at least 48 hours in advance and there will be an extra charge as this has to be brought in specially. Please contact the events team for more information.

When do tickets go on sale?
Tickets are on sale now, and if you book before the 31st July you’ll get a 10% discount off the full table prices.

When are the finalists announced?
Finalist will be announced on Monday 9th September

My table package includes an advert – what are the specifications?
If your table package includes an advert the specifications are as follows:
A5 – half page
Trim: 148mm (w) x 102mm (h)
Live type area: 133mm (w) x 87mm (h)
Bleed: 154mm (w) x 108mm (h)
High resolution PDF – CMYK only
Please send completed artwork to events@insurancetimes.co.uk by the deadline – 1st November

When do we find out who’s won?
Winners will be announced at the Awards ceremony on Friday 22 November.

What do we get for being a finalist?
Apart from the glory of being an Insurance Times Awards finalist you will also receive a finalist logo which you can use to promote your success.

What do we get for being a winner?
The warm fuzzy feeling that comes with being the best of the best as well as a certificate, trophy and winner’s logo (please note there is a charge for this package if you don’t attend the awards).

Is attendance at the Award ceremony mandatory?
No, but in the event of a win you will need to purchase a winner’s package if you would like the trophy, certificate and winners logo.